Junior Doctors' Payroll Resources
The Lead Employer Trust (LET) manage and run the payroll function for all Doctors in Training (with the exception of Foundation Trainees) for the North East and Cumbria. With the implementation of the Junior Doctor Contract in 2016 the LET are aware that Doctors in Training have a number of queries with regards to their pay. The queries the LET team receive from Doctors in Training include:
-discrepancies in calculating less than full-time (LTFT) hours
-difficulty understanding payslips
-issues around protection
NHS Employers have a vast amount of infomation available on their website which may assist Doctors in Training. Please visit and read:
Access Your Personal Tax Account 2018
Your personal tax account allows you to manage your tax affairs with HMRC online, quickly and simply – bringing together all your tax information in one place.
It’s secure, personalised and available 24/7 and can be accessed from your computer, mobile phone or tablet.
The Guide has been produced based on customer feedback and will help and support you use the many services in your PTA to tell us about your life events.
For instance you can:
- Check your tax code
- Renew your tax credits and check payments
- Claim a refund if you’ve paid too much tax
- Review your National Insurance record or expected State Pension
Want to know more including how to set up your personal account?
Take a look at this useful, interactive online guide – it’s flexible and easy to use and has all the information you need in one place.
Childcare Vouchers - Extended to 31 October 2018
The Lead Employer Trust, we offer a salary sacrifice childcare voucher scheme to all employees through the external company Computershare Vouchers Services.
You may be aware that the Government are introducing a new scheme to help parents with their childcare costs, the Tax-Free Childcare (TFC), this scheme will work differently from the current childcare voucher scheme offered. Some parents may benefit more from TFC and some may benefit more on the current childcare voucher scheme.
The deadline has been set for the closure for new entrants to the childcare salary sacrifice scheme, the deadline is 31 October 2018. This will mean that no new entrants will be able to register for childcare vouchers after this date. Those who are registered on the scheme before 31 October 2018 are able to continue beyond this date until they wish to stop receiving childcare vouchers.
Further information and guidance is available from our current childcare voucher providers, Computershare Vouchers Services regarding their scheme and I have attached a Fact Sheet with regards to the TFC scheme. If you wish to know more about the governments TFC scheme please visit https://www.gov.uk/government/news/tax-free-childcare-10-things-parents-should-know
Junior Doctor Contract
As you will be aware the new 2016 Contract was rolled out nationally in October 2016. As a Lead Employer Trust we took the decision to roll out the new contract from February 2017, as a result we moved 52 trainees between psychiatry and those general practice trainees going into a psychiatry post onto the 2016 Terms and Conditions on the 1st February 2017. There were some challenges in the initial work schedules, trainees and the LET alike, but these have all been rectified and we are now moving forward to our larger transition in August 2017.
August 2017 will see the remaining trainees who are currently on fixed term contracts from August 2016 and any new appointees for 2017 transition over, with an estimated 700-900 being involved. We have now received the majority of the generic work schedules from the schools/programmes and have sent these to the host training trusts to populate the rota information. Once we have received the populated rota information we will then work on calculating the pay elements of each work schedule, and any cash floor or transitional pay protections which may be involved, to ensure that each individual receives their correct work schedules no less than 8 weeks prior to their rotation in August and September 2017.
We are hoping to visit Trusts to hold Q&A sessions for anyone who is interested. If you think this would be beneficial please contact our offices to advise; this would be extremely appreciated. In the meantime if you have any queries please do not hesitate to contact our office to discuss.
Further information and guidance is available on the NHS Employers website or on the LET's junior doctor contract FAQs page.
Our payroll team are implementing an E-Expenses system for all LET employees for all journeys that are undertaken on or after the 1st March 2017. This system is supplied by Giltbyte and is called EASY Expenses system, it forms part of the Electronic Staff Record (ESR) programme.
This will enable you as a LET employee to access a web based system, accessible on any PC or mobile device and enter details of travel and expenses, which are then directly interfaced into ESR system for payment once it has been approved electronically by the authorised signature at the host training organisation you were based when undertaking your journeys. This brings the following benefits:
- No more paper claim forms for journeys on or after 1st March 2017 (paper still to be used for those journeys that are undertaken prior to the 1st March 2017).
- By entering the postcode of places visited the system will automatically calculate journey mileage due.
- Mobile Phone App - enabling you to enter claim details and even take a photo of any receipt and upload it directly to your claim.
- You will always be able to track the progress of your claim once you have submitted it.
The system is going live on the 1st March 2017 and from this date all journeys undertaken must be submitted using the online system. Please note the payroll cut-off date will remain the 5th of the Month.
We will be moving to online payslips, P60’s and P45’s from the 1st April 2017. This will mean we will no longer be posting out paper payslips, P60’s or P45 copies. The benefits of receiving your payslip, P45 and P60 online include earlier access than postal delivery and a central record during your employment.
During March 2017 you will receive a username to log on to your self-service limited access account to enable you to view your payslips. This username will be sent out using this email address, if you would prefer to use a different email address for correspondence from the LET please notify us by 24 February 2017. We will be emailing you a guide to enable you to access your online payslips, P45 and P60. PLEASE NOTE THAT WHEN YOU LEAVE EMPLOYMENT WITH THE LEAD EMPLOYER TRUST YOU WILL NO LONGER HAVE ACCESS TO YOUR ONLINE PAYSLIPS, P60’S OR P45’S.
Policy Update - Parental Leave
We have consolidated our maternity leave, maternity support (paternity) leave, adoption leave and unpaid parental leave into a new Parental Leave Policy - this also includes new provision for shared parental leave which enables eligible mothers, fathers, partners and adopters to choose how to share time off work after their child is born or placed for adoption. If you have any questions, please contact your HR Officer.
Have you changed your contact details?
As a lead employer, it is more important than ever that we have up-to-date contact details for all our trainees across the North East and North Cumbria. If you change your home address, telephone number, email address or emergency contact details, please contact your HR Officer or our LET Helpdesk at LETHelpdesk.NE@hee.nhs.uk.