Guidance for education and clinical supervision

You can view the RCGP guidance for educational and clinical supervisors for detailed information. As a minimum, the educational supervisor and the postgraduate doctor in training should meet for educational supervision (also known educational appraisal) soon after the resident doctor starts their first year, and at the middle and end of all subsequent academic years. The initial ES meeting will need to be logged on the ePortfolio under 'educators notes' as an actual report would not be submitted for this.

This meeting is designed to review the past year and plan for the next. In an uncomplicated case this would mean a total of seven meetings in a three year programme.

Access the useful guide on writing an ESR. Process note for payment towards educational supervision report (for resident doctors not attached to the practice).

Any of these meetings that occur when the resident doctor is not working in the ES' practice will attract a fee of £256.71. Claims must be made in real time and within 3 months. Claims after this time will not be paid.

The school will also pay the above fee for any extra face to face ES meetings with trainees not working in the educational supervisor's practice, where these are deemed necessary by the Annual Review of Competence Progression (ARCP) panel or process.

Supervision payment process:

Please ensure that the ES has signed off the ESR review on the doctors ePortfolio before submitting a claim otherwise it will be rejected.

The process:

1. Once a claim has been made, GP practices will be paid directly via NHS England in the same way that GP practices are currently sent trainer grant and CPD payments (please see the payment dates for ESR table below).

2. The payment will show on practices’ Exeter statements, with references showing ‘ESR claim: And postgraduate doctor in training name’.

3. Practice managers (or equivalent) or GP trainers should complete the following survey in order to claim for this activity.

4. When completing the form, the claimant will be asked to provide the practice organisation code. The practice code begins A8 for example, A87007. If you are unsure of the practice code, please check the following practice code list.

5. The system will accept one ESR claim per submission. If you are claiming for multiple ESRs these will each have to be completed separately.

If there are any issues with the claim (for example, an ESR is not visible on the portfolio or no educators note has been added for an initial review) it will be rejected, and the claimant will be notified immediately via email. The claimant will then need to resubmit a new claim once amended.

Payment dates for ESR